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Expiration Policy


Beginning Fall 2009, we will be following the CalNet grace period policy Please check their website for more information on how your account is marked to be expired. You will be notified of account removal if you're within or past your grace period during our yearly account removal process in June.

If you are: You will be notified Your account will be disabled Your account will be removed
Faculty/Staff 15-30 days before account removal As soon as you're no longer affilated with the University 90 days or around June of each year, whichever is earliest
Everyone else 6/1 or after 7/1 7/15
People w/ Extensions Expiration Date you listed Two weeks after expiration One month after expiration
Class accounts May or December On the last Friday after Finals Two weeks after expiration.
We will forward your email up to 3 years after we remove your account

CLASS ACCOUNTS: If you want a DECF account, you can apply for one and have your files moved from your class account to your personal account. See below for details.

  • You MUST be affiliated with the UC Berkeley Engineering Dept. (BioE, CE, IEOR, ME, MSE, NE, not EECS) to have an account (ie. faculty, staff, students, visiting scholars, researchers). By the Campus Computer Use Policy, you cannot keep your account if your affiliation with UC Berkeley has ended.

  • Account forms are available outside 1111 Etcheverry or online

  • On request, disabled accounts' files will be moved to active accounts. Please specify the login name of both accounts. Please do NOT specify passwords as it is insecure.

    *Under special circumstances, you may be able to extend your account by making arrangements with your superior and having them email consult@newton.berkeley.edu. Just because they emailed consult@newton does NOT ensure that your account will be extended. Your account will only be extended if you and/or your superior received an email confirming that it has been extended.

FAQ

  • I'm graduating on xxx, when will my account be deleted?
    The account removal process happens every year between June-August and periodically during each semester. You will receive an email notification before we actually remove your account. At that time, you usually have 2 weeks to 1 month to move your files off the servers.

    We use CalNet to figure out your affiliation. Since CalNet does not update their student status for up to 1 semester, you *may* be able to keep your account one semester past your graduation date. But there is no guarantee.

  • How do I copy files off of the file server?
    The easiest way is probably through SFTP.

  • How do I save all my mail onto my computer?
    The easiest way is to setup Thunderbird. Drag and drop all the folders you want from the server onto your Local Folder. For the INBOX (which you cannot drag and drop), select all the messages in your INBOX, and move it onto another folder on your computer.

  • How do I forward my email to another email address?
    Make sure that you have set up email forwarding through Webmail. Instructions are available. When we delete your account, we will automatically save your email forwarding and forward your email up to 3 years.

 


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